Help Page for Collection Analysis and Planning
Overview
This page contains a summary of your collection, including:
- Create Date: The date of the last time the records were updated.
- Grades: The range of grades for your school. This information is used when conducting searches from within CAP.
- Number of Students: Total number of students at your school. This information is used to provide the books per student ratio and the target number of books.
- Unique Titles in Collection: The total number of individual MARC records the user uploaded for comparison.
- Exact Matches: The number of your records that have been exactly matched to a title on our database.
- Partial Matches: The number of your records that part of the title information (author, illustrator, title) matched a title in our database.
- Total Titles in Collection: The total quantity indicated on the MARC records the user uploaded for comparison.
- Titles per Student: The ratio of books per student according to what is in your user profile.
- This page also contains all of the basic user information that is contained within your profile.
Analysis by Hundreds
This report displays the average age, number of titles, and percentages for the main Dewey ranges and categories in your collection. This brief overview of your collection helps you to immediately begin to identify your collection’s strengths and weaknesses.
Click on the light blue tabs to view your information as a bar chart, or as a pie chart.
Analysis by Tens
By breaking your collection down into much smaller increments, this
report gives you a more detailed view of the average ages, number of
titles, and percentages within each Dewey tens range. By analyzing
this information, you can identify the specific areas of each Dewey
tens range that require updates or additions.
Clicking on the 
performs a search of our database for
titles within that Dewey range. This search will bring back only
titles with a copyright date of 2000 or newer, and also only bring
back search results relevant to your school or libraries grade range.
Clicking on the 
icon
displays the items currently in your collection within that range.
Collection Map
This report compares the average ages, number of titles,
recommended number of titles, and number of needed titles as compared
to the recommended, and percentages of the main Dewey ranges of your
collection with those of the grade-appropriate core collection(s).
For this report, any Professional and Reference books are included in
Dewey 000, Biography in Dewey 900, Easy and Story Collections are
included in Fiction.
Click to conduct a search of our database for all titles that
fall within those categories.
Click on the light blue tab to view your information as a bar chart.
Perma-Bound
As recommended by Perma-Bound.
Other
As nationally recognized.
Analysis by Years
This report identifies the number of books in your collection whose copyrights fall within each ten-year range starting at 1900. If no copyright date was available or the copyright date was prior to 1900, the title is placed into the “Other” category. For a list of your titles that have an invalid copyright date, see the incomplete records report.
Click on the light blue tab to view your information as a bar chart.
Age Sensitivity
This report identifies the books in your collection that fall into preset age-sensitive ranges that were determined to be the most crucial for having up-to-date titles. This report also indicates how many titles are in each preset range, and then how many of those titles that fall outside of the given acceptable range.
Click on the light blue tab to view your information as a bar chart.
Aged Titles
This report identifies the specific titles in your collection with copyrights that fall outside the acceptable age. Please note that some of the titles on this report, such as classic literature titles, may still be current even if the copyright year falls outside the acceptable age range. You can click the links listed in the blue bar to view the information for each Dewey range/category.
Incomplete Records
This report provides you with a list of all the titles in your collection in which the Dewey is either invalid or missing. You then have the ability to print this list off through your internet browser, modify your records, and then re-upload them onto our system to have a more accurate collection analysis.
Click on the light blue tab for a list of all the titles in your collection in which the copyright date is either invalid or missing.
Five-Year Plan
This page provides you with a five-year plan for how to eliminate your aged titles and how to go about replacing them over a five-year period. This report displays the number of books recommended for purchase per year, and the associated dollar costs to get to your school’s target collection size.
For this report, any Professional and Reference books are included in Dewey 000, Biography in Dewey 900, Easy and Story Collections are included in Fiction.
Click on the Export to Excel button to work with these figures in spreadsheet format.
Print my Report
From this page you can produce a printed copy of your online CAP report. Perma-Bound suggests that you share the results of your CAP report with your principal, fellow librarians or media specialists, school board, and/or your district administrators. You can also include the results of your CAP report with grant applications.
CAP offers full-color printable versions of all of the online reports, excluding the “Aged Titles” report and the “Incomplete Records” report; which you can print off separately through your internet browser’s print function. Please allow 1-2 minutes for the report to be produced. To achieve the best printing results, make sure your printer is set at the highest quality print setting.
Change my Settings
From this screen you may modify the grade range of your school, the number of students, and the planned books per student.
How to update CAP online
Follow these simple steps to updating your current CAP online collection.
- Go to your My Account page
- Select the “Manage My Collection” link in the left-hand menu
- Then click the “Update” link below that
- From the update page, verify your school name, grade range, and number of students
- Enter your Average Books Per Student goal
- Then select to Overwrite or Append your current collection
- Overwriting will remove and replace all of the current records uploaded
- Append will add the new records to the existing ones
- Click “Browse” to locate your new MARC record file
- Once all the information is correct, click the “Update” button
NOTE: Depending on the file size it can take anywhere from 30 seconds to 10 minutes to upload a file.